![]() ![]() Microsoft Access may be included with your other Microsoft programs, depending on license (for example, a Microsoft Business licence may include Access). Access Has a Great Price Point and Is Included in Specific Microsoft Licences Newer versions of Access use SQL in the backend. You have the option of writing queries in SQL or using the Query Design Grid. You can also interact with Microsoft Access using SQL (Structured Query Language). Users Can Interact with Access Databases using SQL Access is the only Microsoft Office program that offers two methods to design and run macros. You can also automate Access by writing macros in VBA (Visual Basic for Applications). Access Databases Can Be Automated with VBA Access Databases Can Be Automated with MacrosĪccess includes a Macro Designer to create macros to automate repetitive tasks. Access reports can include a company logo, lines to separate records and even subreports. You can also easily export reports to PDF (Portable Document Format). They can include multiple fields from one or more tables and include grouping, subtotals and grand totals. Reports Can Be Designed and Printed or Output to PDFĪccess reports are quite different from Excel reports. There are several types of queries in Access including: ![]() It's simple to save and reuse queries and to use them as a source for reports or export them to Excel In Access you can create queries to display data matching specific criteria. Users Can Design and Run Queries to Retrieve Data You can customize the appearance of forms and include navigation buttons. Forms can display one record at a time or multiple records. An Access database can contain multiple forms, displaying different fields. You can create Access forms to act as a front-end to enter or edit data in your tables. Forms Can Be Created for Data Entry or Viewing You will still be able to create queries and reports when using linked tables. In Access, you can also link to external databases rather than importing data. You can import data from Excel into Microsoft Access or from another external database. Data Can Be Imported from Excel and Other Databases A field in a table can be set up for different data types and to allow or prevent users from entering certain information.Ī Microsoft Access database can contain multiple tables and you can relate the tables by a key field. A table can include many fields to separate the data. In Access, data is stored in tables (much like spreadsheets). Access Databases Can Contain One or More Tables to Hold Data Let's review some of the key features of Microsoft Access. Microsoft offers several Access database templates to get started.Access databases can also be ported to SQL Server. Users can use SQL (Structured Query Language) to interact with the database.Reports can be output in PDF (Portable Document Format) format.Access allows automation using different types of macros.Users can design and control the database rather than depending on outside sources or consultants.Users can maintain an Access database on a server or desktop computer (you don't have to use a cloud-based solution).An Access database can link to external databases and query and report results.It's easy to import and export to other Microsoft Office programs such as Excel.It's easier to learn and use than a client-server database.Access offers an affordable solution for small to medium-sized businesses and smaller teams in larger organizations.The following are 10 benefits of using Microsoft Access: There are several benefits or advantages to using Microsoft Access. With Microsoft Access, you can easily organize, store and retrieve data. Microsoft Access is a relational database program and a typical database includes tables, queries, forms, and reports.
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